ESP Seminar FAQs

At ESP Ultrasound, we make every effort to facilitate your accommodation during our seminars and while meeting space at each hotel is generous, maximum attendance limits have been established for safety reason. We encourage you to register early since enrollments are processed based on their arrival at our office. Many of our 2018 seminars were at full enrollment and, unfortunately, we were not always able to accommodate latecomers!

Please note: On-site and same day registrations subject to a $50 late registration fee.

Our seminars are held inside the hotels listed on each seminars’ information page. Each attendee willing to stay at the hotel must identify themselves as an “ESP ULTRASOUND” registrant to receive the discounted ESP group rate. For an extended stay, the reduced rate may be available for two days before and after our meeting.

Attendees are required to make reservations directly with the hotel. Rooms are allocated on a first-come, first-served basis.

Please Note: To be certain to stay at the seminar hotel at ESP’s special rate, make reservations at least three weeks before the seminar. Although our special rates may be available after this date, they are not guaranteed.

Refunds are available, less a $50 administrative fee, for written cancellation received at our office three weeks prior to the original seminar selected. Refunds less than three weeks before the start of the original seminar selected are subject to a $100 cancellation fee.

No refunds are available for non-attendance or for cancellation received in our office less than ten days before the start of the original seminar selected.

Attendees may transfer to another program within the calendar year, without a cancellation fee.

The following items are included with your seminar registration fee:

  1. Registry review workbook (handed out during on site registration).
  2. Six week of access to X-ZONE (online practice exam questions)
  3. 12 – 24 Category A CMEs issued by the SDMS or Category 1 CMEs issued by Penn State.
  4. Light continental breakfast each day
  5. Afternoon soda break
  6. Highlighter
  7. Piece of mind that you will do well on your upcoming exam

While audio recording at our seminars are accepted, video recording or photography are forbidden. Anyone found in violation of this policy will be removed from class for the remainder of the seminar and the recording device (Smartphones, tablets, video camera or the like) will be confiscated.

Concerning audio recordings, our instructors expect that these recordings are limited to personal use and erased after passing the exam.

ESP Ultrasound partners with the Society of Diagnostic Medical Sonographers (SDMS) to grant CME credits for attending our seminars. After attending the seminar and upon completion of the ESP seminar survey, we will upload our attendance roster to the SDMS. The SDMS will e-mail your CME certificate(s) to you within 1 – 3 weeks following the seminar. Please ensure to check your spam and junk folders.

If you are an SDMS member and your correct certification number is in the SDMS system (ARDMS, ARRT, CCI), then the SDMS will automatically report your CME to the credentially body. However, it is each sonographers’ responsibility to ensure their CME records are current and accurate.

There are various reasons you may not have received your CME certificate. It may be in your spam or junk folder, your e-mail information with the SDMS is incorrect, or security settings on your mail server may have prevented the e-mail from coming through. In the event you do not receive your CME certificate e-mail three weeks following the seminar, you can contact the SDMS learning department here. You may also call them at 1-800-229-9506. They will resend your CME certificate via e-mail.

Your X-ZONE access will be setup by the end-of-the day Wednesday following the seminar (within 3 business days).

ESP Ultrasound offer’s three different discounts for seminar registration:

  1. $50 off for students who attend an institution that is a part of our Alliance Program
  2. $50 off for repeat attendees who attend two different seminars in the same calendar year
  3. $25 off for any student who currently attends higher any higher education institution or university (verification of student status required).

If you attend two seminars in the same calendar year, you are eligible for a $50 discount on your 2nd seminar. You must pay for and complete your first seminar before you are eligible. To receive your $50 discount coupon code, please e-mail or call our office. Once we verify your eligibility, we will give you the coupon code.

We do not offer discounts for non-calendar year repeat attendees. For example, attending one seminar in year 1 and the second seminar in year 2 will not qualify for the $50 discount.

This discount may not be used in conjunction with other discounts offered by ESP Ultrasound.

To qualify for the $25 student seminar registration discount, please have one of your teacher write us a letter on the institution or university’s letter head verifying your current enrollment.

Once we have verified your current student status, we will e-mail you a one-time use coupon code that may be used during your online registration.

Yes! At the seminar, we will display samples of our educational products for sale. We will take orders and payments on site. The orders will be processed the following Monday after the seminar.

There are two main advantages to placing orders on site:

  1. Free shipping – we will not charge you shipping on any products you order on site
  2. Bundling discounts – there are many special prices and bundling discounts offered on site. This discounts are not available online. Stop by the registration desk to find out more.

You can check out our additional educational products in our online shop.

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